Executive Assistant, Global Private Debt

Based in New York City, the Executive Assistant will provide administrative support to several senior-level investment professionals within the Global Private Debt group.

Responsibilities

• Scheduling travel arrangements including airline, car, and hotel, as well as preparing detailed itineraries as needed;
• Answering, screening and managing incoming phone calls and mail;
• Maintaining the calendar and electronic filing system, scheduling meetings, conference calls and events;
• Assisting in maintaining the client and prospect database, coordinating marketing proposals and materials, and updating and producing marketing materials;
• Reviewing and managing expense reports;
• Preparing and tracking deal-closing data and sending out deal gifts;
• Managing team events and sponsor marketing events;
• Performing other administrative duties as needed and ordering supplies;
• Researching and coordinating offsite meeting venues.

Qualifications

• 5-10 years administrative assistant experience within a financial services firm;
• Proven ability to manage tasks with competing priorities and deadlines, independently determining order of priority and self-initiating other value-added tasks;
• Strong working knowledge of Microsoft office applications including Excel, Word, PowerPoint and Outlook.

Personal Attributes

• Excellent interpersonal, verbal and written communication skills and be comfortable working with and interacting with clients and senior management;
• Outstanding organizational skills with a strong attention-to-detail;
• Self-starter with a proven ability to take initiative;
• Team-oriented with strong integrity and professionalism.

Education

• Bachelor’s degree is preferred.

Base Salary

$75,000 - $115,000

In addition to a competitive base salary, you will be eligible to receive discretionary bonus incentives, a comprehensive benefits package and a flexible work arrangement. The base salary offered will be commensurate with experience and/or qualifications, industry knowledge and expertise, as well as prior training and education.